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ATTENDANCE
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Officers:
Chris
Hardy, President Dwayne
Brittell, Vice-President
Jaime
Hardy, Secretary Cindy
Duckworth, Treasurer
BOARD MEMBERS:
Donna Bolt Marli
Perry Michael
Hardy Mike
Silver Danette
Cook Kathy
DeFazio
Anna
Lowden Ruthie
Lindvall
Ann
Robitaille, past president
GENERAL
MEMBERS PRESENT: Josie Perry, Hal Cook, Jean Sauer, Sally
Lovett, Pat Lonergon
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Agenda item
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discusssion
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action
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responsible &
due date
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Call
to Order & review of agenda:
Chris Hardy
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<![if
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<![if
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<![if
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Jaime Hardy
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<![if
!supportNestedAnchors]><![endif]>Minutes sent out via e-mail. Copy passed
around for others to read.
No changes. Marli moved. Ruthie
seconded to accept minutes as written.
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<![if
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passed.
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<![if
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Cindy Duckworth
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<![if
!supportNestedAnchors]><![endif]>Cindy passed out copy of current Balance
Sheet. Still unable to get Profit
/Loss Statement that appears accurate.
Danette moved and Kathy seconded motion to accept treasurer's
report as presented.
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<![if
!supportNestedAnchors]><![endif]>Motion passed.
Cindy will continue to becomee more familiar with Quicken and
obtain Profit/Loss statements
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<![if
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<![if
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Marli Perry
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<![if
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fairgrounds to upgrade 40 stalls this year. they will help
shoulder the burden of cost we returned the $2000 savings we
were to get to assist with this cost.
Change in charities this year - UPHA Pink Ribbon Day -
proceeds to go to: Susan G Koman Foundation.
Les Schwab may be a corporate sponsor with us.
There is a calling committee that will start calling soon to
gather sponsorships: Sally Green, Ann
Robitaille, Anna Lowden.
Remember - NO packaged sponsorships.
Tim Arcuri will be helping to try to obtain advertising from
big barns throughout the states.
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<![if
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<![if
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will update report - next
meeting - 4/12
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<![if
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Danette Cook
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<![if
!supportNestedAnchors]><![endif]>Different prizes:
go back to cash awards, "feed scoop basket" awards, neck
championship garlands. Need
to collect any promotional materials to go into the "feed
scoop" awards - by May if going to put them into the
packages. Ann is
working on sponsorships for OMC. Top sponsorhip package is a
$500, lowest is $50. had
difficulty getting a dressage judge - finally contracted
small "r" judge, Frances O'Reilly from Vashon Island.
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<![if
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needed
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<![if
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will update report @ next meeting - 4/12
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<![if
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Eva/Jeff Baker
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<![if
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<![if
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<![if
!supportNestedAnchors]><![endif]>Hi Point Program:
Chris Hardy
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<![if
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<![if
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<![if
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Ann Robitaille
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<![if
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out at end of December.
2nd notice now out.
85 renewals at this point. Some new members. Ann will send out another
notice to those that haven't renewed yet.
Ann believes that the lack of the stable sheet last year hurt
our renewals…
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<![if
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Erin/Mike Silver
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<![if
!supportNestedAnchors]><![endif]>vests ready and delivered to Erin. Erin has just received ride
times and will distribute them within the week.
Will need help setting up, tearring down and manning the
booth.
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<![if
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needed
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<![if
!supportNestedAnchors]><![endif]>Erin/MIke to report at next meeting. -
4/12
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<![if
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Liz McNealey
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<![if
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<![if
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<![if
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Ruthie Lindvall
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<![if
!supportNestedAnchors]><![endif]>Posters & letters just about ready to
go out
Marli presented
idea for Far West: want
to set up a separate room for smaller children to be
supervised by youth while adults have dinner @ Far West.
She will talk more with Ruthie
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<![if
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<![if
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Ann Robitaille
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<![if
!supportNestedAnchors]><![endif]>Organized:
Diana, Cindy and Ann to be there Friday night to set up. Chris will also help on
Saturday. Ann is also bringing a new
club member to help.
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<![if
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<![if
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will report at next meeting. - 4/12
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<![if
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Chris Hardy
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<![if
!supportNestedAnchors]><![endif]>Letter has gone out to other clubs in the
region to request a teleconference regarding assistance with
Far West. No response as yet.
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<![if
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<![if
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Kathy DeFazio
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<![if
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Shelley's, Donna will put information on the web site,
Shelley is advertising in the newslettter, specifics will be
in the Stable sheet. Morning refreshments will
be provided by JB Photography ( Jeff and Eva Baker ).
We need to
organize the Lunch menu - this can be for sale and then any
other snack items we may want to sell.
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<![if
!supportNestedAnchors]><![endif]>Kathy will follow up with the Clinic
committee.
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<![if
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<![if
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Cindy Duckworth
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<![if
!supportNestedAnchors]><![endif]>Phil gave Cindy a template for previous
budget's. Cindy
has plugged in numbers for the first 3 quarters of last
year. She has
sent it out to the other members of the committee to review. Should be finished by next
meeting. Goal will be to have a
projected budget to be approved by the board at each
November meeting. That way we go into each
new year with our working budget set - anything above and
beyond the budget will require board approval.
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<![if
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<![if
!supportNestedAnchors]><![endif]>Cindy to report at next meeting - 4/12
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<![if
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Marli Perry
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<![if
!supportNestedAnchors]><![endif]>Several
fund raising ideas/opportunities have been presented. 1.
Diana's cousin does digitizing and
sublimationg of designs on items to be sold for fundraising.
Marli brought multiple items (luggage tags to mouse pads and
cutting boards) that she did with the Far West logo as
examples. 2.
The vests purchased for the Expo are really nice and would
make a great sale item for the club.
Chris appointed committee to organized our fundraising
options. Need to take a look at
whether we take orders for items or do we order and keep a
stock; how do we sell items; what percentage of markup;
etc…
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<![if
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Marli, Diana, Anna Lowden
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<![if
!supportNestedAnchors]><![endif]>Marli to report at next meeting. 4/12
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<![if
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<![if
!supportNestedAnchors]><![endif]>Elra Tonkin - trainer for Fire Run has
been diagnosed with breast cancer.
She is to have procedure on Monday.
Would like to extend the club's love & support with
flowers and a card.
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<![if
!supportNestedAnchors]><![endif]>Chris will arrange for flowers - up to a
$75 limit.
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<![if
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<![if
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<![if
!supportNestedAnchors]><![endif]>Ann presented a flyer from Candace
Morasch regarding a cooperative effort with Albertsons that
every time you shop there a portion of the cost goes to her
program.
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